How to Build a New Employee Welcome Box and Onboarding Kit

1. Define Your Purpose and Goals

Before you start curating items, clarify the primary goal of your welcome box. Is it to build excitement, share essential information, or introduce company culture? Your answers will guide the selection of items.

Key considerations:

• Company values and culture: Reflect on what values and culture you want to showcase.
• Role-specific needs: Tailor items according to the department or job function.

2. Choose High-Quality Branded Merchandise

Including branded items is an effective way to create a sense of belonging and pride. Branded items offer a unique opportunity for employees to visually connect with the organization.

Examples of branded merchandise:

• Clothing: T-shirts, hoodies, or caps with the company logo.
• Drinkware: Mugs, water bottles, or travel cups.
• Office supplies: Notebooks, pens, or laptop sleeves.
• Tech gadgets: Branded USB drives, mousepads, or phone chargers.

3. Include Essential Office Supplies

New employees will appreciate having the basic supplies needed to start working. Providing these items ensures that they’re equipped and can focus on their tasks rather than sourcing office essentials.

Suggested office supplies:

• Notebooks, planners, and pens
• Sticky notes, highlighters, and markers
• Desk organizers or file holders
• Ergonomic office equipment, such as wrist rests or phone holders

4. Offer Technology Essentials

Tech items can greatly support new employees, especially those working remotely. Useful tech gadgets can improve productivity and help them adapt quickly.

Popular tech essentials:

• Wireless chargers or headphones: Help keep them connected and efficient.
• Company laptop setup guide: If they’re receiving a company device, include a step-by-step setup guide.
• USB hubs or adaptors: Enhance their device connectivity.

5. Create a Personal Touch with Personalized Items

Adding a personalized touch shows new employees that they’re valued individuals. This can make a big difference in their experience, helping them feel appreciated.

Examples of personalized items:

• Welcome note: A handwritten note or card from the team or direct manager.
• Nameplate or desk accessory: Customized with their name.
• Customized stationery: Pens, notebooks, or planners personalized with their initials.

6. Provide Onboarding Documents and Information

Including essential documents and guides in the welcome kit streamlines the onboarding process. New hires can access the necessary information without hassle, enabling them to get up to speed quickly.

Important documents to include:

• Employee handbook: Include guidelines, policies, and company culture details.
• Organizational chart: A visual guide to help them understand the structure.
• Role-specific guides: Outline their responsibilities and workflows.
• Contact list: Key contacts and departments they may need to reach.

7. Support Their Health and Well-Being

A thoughtful inclusion of wellness items shows that you value employee well-being. Such items remind new hires to prioritize self-care, which positively impacts morale and productivity.

Wellness items to consider:

• Stress-relief toys: Small items like stress balls or fidget cubes.
• Healthy snacks: Include non-perishable options like granola bars, nuts, or dried fruit.
• Water bottles: Encourages hydration throughout the day.
• Ergonomic accessories: Cushions or lumbar supports can enhance comfort.

8. Reflect Your Company Culture

This is the perfect opportunity to showcase what makes your company unique. Including elements that represent your brand and values reinforces a connection to your organization’s identity.

Culture items to include:

• Company mission and values: Create a card or booklet outlining your core values.
• Branded company swag: Fun items like stickers, pins, or tote bags with your logo.
• Team-building activities: Include a fun icebreaker or game they can play with their new team.

9. Add Fun and Creative Elements

Beyond the essentials, adding some fun items can help your new hires feel at home. A touch of creativity makes the experience more memorable and enjoyable.

Creative ideas:

• Fun desk decor: Small plants, figurines, or inspiring quotes.
• Snack boxes: A selection of treats to enjoy as they settle in.
• Customized playlist link: Share a music playlist curated by the team.
• Inspirational books: Books on personal growth or industry-related topics.

Tips for an Effective Employee Onboarding Kit

1. Keep the Design Cohesive

The welcome box should be visually appealing. Use a consistent color scheme that aligns with your brand’s aesthetics. A well-designed kit reflects the company’s commitment to quality.

2. Ensure Practicality and Utility

Every item should serve a purpose, making it easier for new employees to adapt to their roles. Avoid overly generic items and focus on items that will support them in their job.

3. Encourage Interaction

Design the onboarding kit in a way that encourages interaction with existing team members. A virtual meet-and-greet schedule or team photo card can help foster connections from day one.

4. Gather Feedback

Once employees have had time to use the welcome box, ask for feedback to refine your approach. Continuous improvement is key to keeping your welcome boxes relevant and impactful.

Conclusion

A new employee welcome box and onboarding kit is much more than just a box of items. It’s a meaningful introduction to your company and a key element of the onboarding process. From branded merchandise to personalized touches and essential documents, each item plays a role in creating a memorable and smooth transition for new hires. By following these steps, you can design a welcoming experience that not only boosts morale but also aligns new employees with your company culture, goals, and values.